👽 SOUND HAVEN FESTIVAL

An Out of This World Experience

Staff Settlement Form

Submit your invoice, W-9 and payment details to be entered into the payment queue. Everything below is required unless marked optional — incomplete submissions can't be paid.

SECTION 1 OF 2 — YOUR DETAILS

Who you are

Use your legal name — it must match your W-9 and your payment account.

Legal First Name *

Legal Last Name *

Email *

We'll send your confirmation and any follow-ups here.

Phone

Department *

Your Position / Role *

Dates / Days Worked *

Include load-in and load-out days if you were contracted for them.

How you want to be paid

Pick one method. Double-check your handle — payments sent to a wrong handle can't always be recovered.

Preferred Payment Method *

💸 Venmo ⚡ Zelle 🅿️ PayPal 🏦 Direct Deposit ✉️ Paper Check

Venmo Handle *

Include the @. If your Venmo has a common name, add the last 4 digits of your phone.

Zelle Phone or Email *

Must be the phone/email already enrolled with Zelle at your bank.

PayPal Email or Handle *

Bank Name *

Name on Account *

Account Type *

Routing Number *

Account Number *

Your bank details are used only to pay you, and are visible in the admin panel solely to authorized finance staff.

Mailing Address *

Checks take noticeably longer than the digital options.

Your invoice & W-9

Both documents are required before you can be entered into the payment queue.

📄 Blank Invoice Template → 📋 Form W-9 (Rev. March 2024) →

Total on Your Invoice *

The grand total on the invoice you're uploading, before any reimbursements.

Upload Your Invoice *

📤

Select your invoice

Must include your position and the dates/days you worked · PDF, JPG, PNG · Max 15 MB

Upload Your Completed W-9 *

📋

Select your W-9

Signed and dated · PDF, JPG, PNG · Max 15 MB

Contracted amount

This is the single most common reason a settlement gets held up — please answer carefully.

Is the total on your invoice higher than your original contracted amount? *

No — it matches Yes — it's higher

Please explain the difference *

Name the person who approved it — settlements without an approver take much longer to clear.

SECTION 2 OF 2 — REIMBURSEMENTS

Pre-approved reimbursements

Only for out-of-pocket costs that were approved in advance. Skip this if you have none.

Are you claiming any pre-approved reimbursements? *

No Yes

Total Reimbursement Amount *

Must equal the sum of the receipts you upload below.

What was purchased, and who approved it? *

Upload Your Receipts *

🧾

Select your receipts

You can select multiple files · PDF, JPG, PNG · Max 15 MB each

Review & submit

Invoice total $0.00

Reimbursements $0.00

Total payout $0.00

You'll get a confirmation email with a reference number. Submitting doesn't guarantee the amount — finance reviews every settlement before payment.